Moving Files to and from Shared Drive

Moving Files TO a Shared Drive

If You Own the File (in "My Drive"):

1. Right-click the file or folder.

2. Click “Move to”.

3. Navigate to “Shared Drives” in the menu.

4. Select the correct shared drive and folder.

5. Click “Move”.

Note: Once moved, the file is no longer “yours” — it’s now owned by the shared drive. You might lose some control unless you're a manager there.

Moving Files From a Shared Drive to My Drive

You can’t move it directly to a My drive. Instead, you can make a copy of the file and move the copy. Here's how you can do it.

1. Open the file from the Shared Drive (this ensures it appears in your “Recent” list).

2. Close the file once it has opened.

3. On the left menu in Google Drive, click “Recent.”

4. Locate the file you just opened and single click on it.

5. Right-click on the 3 dots on the top right corner of the selected file → choose “Make a copy.”

6. A file named “Copy of [filename]” will now appear in “My Drive.”

7. Single-click on the copy and right-click on the 3 dots on the top right corner of the selected file → select “Organize”  and then  "Move.”

8. Select location and choose your desired folder in “My Drive.”

9. Click “Move".

10. Go to that folder to confirm the file has been moved.

11. Right-click the file and choose “Rename” to give it a meaningful name.

Note:

• Only Managers and Content Managers can move files within or into a shared drive.

• Permissions on the file may change when moved (they inherit from the Shared Drive).

• Avoid duplication confusion — use shortcuts instead of making too many copies.

• File upload option for Google forms is not supported in shared drive.