Moving Files TO a Shared Drive
If You Own the File (in "My Drive"):
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Right-click the file or folder.
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Click “Move to”.
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Navigate to “Shared Drives” in the menu.
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Select the correct shared drive and folder.
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Click “Move”.
Note: Once moved, the file is no longer “yours” — it’s now owned by the shared drive. You might lose some control unless you're a manager there.
Moving Files From a Shared Drive to My Drive
You can’t move it directly to a My drive. Instead, you can make a copy of the file and move the copy. Here's how you can do it.
Open the file from the Shared Drive (this ensures it appears in your “Recent” list).
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Close the file once it has opened.
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On the left menu in Google Drive, click “Recent.”
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Locate the file you just opened and single click on it.
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Right-click on the 3 dots on the top right corner of the selected file → choose “Make a copy.”
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A file named “Copy of [filename]” will now appear in “My Drive.”
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Single-click on the copy and right-click on the 3 dots on the top right corner of the selected file → select “Organize” and then "Move.”
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Select location and choose your desired folder in “My Drive.”
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Click “Move".
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Go to that folder to confirm the file has been moved.
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Right-click the file and choose “Rename” to give it a meaningful name.
Note:
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Only Managers and Content Managers can move files within or into a shared drive.
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Permissions on the file may change when moved (they inherit from the Shared Drive).
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Avoid duplication confusion — use shortcuts instead of making too many copies.
File upload option for Google forms is not supported in shared drive.
